Terms & Conditions
What we need:
- Within 20 feet of a power outlet.
- 7x7 feet of space to set up and operate without blocking foot traffic.
- A minimum ceiling height of 8 feet is needed for our professional canopy setup
- A small table for props and the photo album.
Big Easy Memories is responsible for the delivery, setup, breakdown, and maintenance of the photo booth during the scheduled rental. Rental hours are counted as consecutive hours with no breaks in run-time. Breaks in the run-time of the photo booth are considered idle time and will be an additional charge at the idle hour rate. We will arrive 30-45 minutes prior to the rental to setup the photo booth. We can arrive earlier to setup the photo booth at the charge of "idle hours". The rate of idle hours is $40 per hour. The rental includes unlimited photo booth sessions during the rental time period. All images will be hosted online through our online gallery page with your event name. If you prefer your photos not be shown online or would like them password protected just let us know. A prop box will be provided for guests to use during the rental. If for some reason the Photo Booth is inoperable 100% of the event or we fail to show up we will refund the entire cost of the rental. We are not liable for any other costs above and beyond our rental fee.
The renter is responsible for providing a solid level area large enough for the photo booth, protected from rain, wind and other elements, and within 20 feet of a standard electrical outlet. The renter is responsible for any damages caused to the Photo Booth during the rental period by you or your guests. Our professional attendant will be onsite to make sure the booth is fully operational and to help with scrapbooking. Please inform us of any special requests you may have regarding the event venue.
The photo booth may run out of paper during your event. We will replenish the paper and may need to shut the booth down for 5 minutes. We will add 5 minutes to the end of your rental period if this occurs. If for any reason the photo booth has issues running properly, we will add the downtime at the end of the rental. This is not a typical situation.
Extra hours are pro-rated at $150 an hour and can be added anytime including at the event. Idle hours are only $40. To cover the cost of employee drive time and fuel, all events exceeding 50 miles roundtrip will be charged a travel fee of $25.00.
Local sales tax applies to the total cost of the rental.
A 50% non-refundable deposit and signed rental agreement is required to reserve the event date no later than 45 days prior to the event, the remaining balance will be charged 15 prior to the event. Any cancellation occurring less than 30 days prior to the event date shall forfeit all payments received.
Any request for a date change must be made in writing at least 15 days in advance of the original event date at email@example.com . Change is subject to photo booth availability and receipt of a new signed rental agreement. If there is no availability for the alternative date, the deposit shall be forfeited and event cancelled. Any cancellation occurring less than 30 days prior to the event date shall forfeit all payments received. *Please note the deposit is non-refundable. Under no circumstances will your deposit be refunded.
Big Easy Memories will deliver the photo booth to your event venue. If the venue obstructs us from delivering the Photo Booth we are not responsible for lost hours of service. Examples of obstructions are; No ramp/elevator access to photo booth location, or the venue does not allow photo booths. Please check with your venue that photo booths are allowed and they have access for us to roll the booth to the required location.
Big Easy Memories reserves the right to use photos in our photo booths for marketing purposes.